315-858-1710

September 8, 2015

September 8, 2015

VILLAGE OF RICHFIELD SPRINGS
BOARD OF TRUSTEES MEETING
MINUTES AND ORDER OF BUSINESS

September 8, 2015 in the Public Library Memorial Room.

Present:

Elected Officers – Mayor Ronald A. Frohne II, Trustee Robin Moshier, Trustee Frances Hazelton, Trustee Warren Leonard, and Trustee Donna Bordinger.

Appointed Officers – Dayle A. Barra, Clerk & Harriett Geywits, Deputy Clerk/Treasurer.

Meeting called to order at 6:01pm by Mayor Frohne, followed by the Pledge of Allegiance.

Property Maintenance Hearing:

Motion to declare the following properties, as reported by ZEO, a public nuisance and authorize remediation pursuant to Property Maintenance Code § 207-9 of Village Code by Trustee Leonard, 2nd by Trustee Moshier. Trustees Moshier, Hazelton, Leonard, Bordinger and Mayor Frohne voted yes.

Route 20 vacant lot    8 Woodside Ave         241 Main St

Mr. Larry Jouben explained Emergency Mutual Aid Act Pay Claim Endorsement and how it pertains to municipalities.

Dog Control Officer, Mark Yerdon, several calls and responses this past month.

Water Treatment Plant Operator Doug Bordinger discussed Allen Lake preservation/precautions ideas and WTP needs.

Motion to approve $3150 to purchase a chlorine monitor and to approve purchase of four chemical pumps at $420 each by Trustee Leonard, 2nd by Trustee Hazelton – all voted yes.

Department of Public Works Superintendent Bill Collins offered status on tree removal.

Motion to authorize expenditure not to exceed $3000 toward further removal of potentially dangerous dead trees by Trustee Moshier, 2nd by Trustee Leonard – all voted yes.

Bill also reported Ajay VanTassel injured off-hours and will be out until a medical release is provided. Discussion followed.

Motion to approve minutes from 8/26/2015 by Trustee Moshier, 2nd by Trustee Hazelton – all voted yes.

 Clerk – Dayle Barra

  • Abstract #07 Funds: General $13,779.63, Water $1802.38, Sewer $1602.93, Cemetery $236.69; total: $17,421.63. Motion to approve Abstract #07 by Trustee Hazelton, 2nd by Trustee Leonard – all voted yes.
  • August 2015 Clerk fees totaled $54.00.
  • Property Tax Collection, to date, $517,454.31.
  • Garden Club shared plans for improving the landscape aesthetics at the WTP old pump house.
  • August 2015 Fire Department Report filed.

 Trustee Leonard – Work Activity Log prepared for DPW.

RESOLUTION CREATING A SKILLED EQUIPMENT OPERATOR POSITION WITHIN THE DEPARTMENT OF PUBLIC WORKS

WHEREAS, the need exists within the Village of Richfield Springs Department to create a position of Public Works for a Skilled Equipment Operator for effective functioning of said Department; and

WHEREAS, said position to be funded in the 2015-16 budget for the Department; and

WHEREAS, said position will conform to NY State Civil Service Commission requirements, Department of Labor guidelines, and/or any employment regulations, to fill such position; and

WHEREAS, the Department of Public Works encourages the advancement and promotion of employees from within; and

NOW, THEREFORE, BE IT RESOLVED, the Village of Richfield Springs hereby creates the position of a Skilled Equipment Operator with the Department of Public Works, the qualifications for which are filed in the Village Office.

Motion to adopt Resolution by Trustee Moshier, 2nd by Trustee Leonard – all voted yes.

Motion to approve Skilled Equipment Operator starting wage of $13.50/hr by Trustee Leonard, 2nd by Trustee Hazelton – all voted yes.

Trustee Bordinger – Following up on CDL rules and guidelines utilizing applicable resources for local government public office-holding oversight responsibilities and requirements.

Trustee Moshier – Drafted legislation for proposed Local Law to each Board Member. 

§206-1. Title.

This chapter shall be known as the “Absentee Landowner Registry Law of the Village of Richfield Springs.”

§206-2. Purpose.

The purpose of this law is to establish the compulsory registration of every property owner not residing within the Village of Richfield Springs or one of its surrounding Towns for the purpose of maintaining emergency contact information.

§206-3. Definitions.

  1. ABSENTEE LANDOWNER – Landowner not residing within the Village of Richfield Springs or a town contiguous to its border.
  2. AGENT – Person whose residence is within the Village of Richfield Springs or a town contiguous who is designated by an absentee landowner with authority to receive information, make decisions, and upon whom notices may be served regarding the absentee landowner’s property.
  3. REGISTRATION – Proper completion of and submission to the Village Clerk of necessary contact information as proscribed by the Village Board of Trustees.
  4. TOWNS SURROUNDING THE VILLAGE OF RICHFIELD SPRINGS – Columbia, Richfield, Springfield, Warren.

§206-4. General requirements.

  1. All absentee landowners will be required to provide the names, addresses, and phone numbers of an agent for each and every property affected by this law.
  2. Annual re-registration will be required.
  3. Upon the transfer of land title, the transferring landowner must supply to the Village Clerk the name and address of the new landowner on a form available from the Village Office. Failure to supply this new information will result in the former landowner’s continued responsibility for the requirements of this law.

§206-5. Registration process.

  1. For the initial registration following adoption of this law, all property owners will receive notice with their yearly tax bills allowing them thirty (30) days in which to register their properties. Water and sewer bills will be used to cross-check which properties are owner-occupied.
  2. When land title is transferred to a new owner, the new owner will be given thirty (30) days to properly register as an absentee landowner or prove residency within the Village of Richfield Springs.
  3. If, within thirty (30) days, an absentee landowner has not properly registered his properties, a second notice, via certified return-receipt mail, will be sent to the address of record. If after the second notice proper registration has not been received by the Village Clerk, the property owner will be considered in violation of this law.

§206-6. Violations and penalties.

Any person who neglects, refuses, or fails to comply with this registration requirement shall be guilty of an offense punishable by a fine not to exceed $250.  Each month’s continued violation shall constitute a separate additional offense or violation.

§206-7. Effective date.

This law shall become effective immediately upon filing with the Office of the Secretary of State.

RESOLUTION FOR PROPOSED LOCAL LAW

WHEREAS, there do arise conditions and situations (some of which are fires, weather events, criminal offenses, and property neglect) involving property situate in the Village of Richfield Springs that necessitate a government official’s contacting an out-of-town landowner; and

 WHEREAS, property ownership carries with it responsibilities to the land and community which do not end when the owner leaves the boundaries of the Village; and

WHEREAS, if an owner cannot be present to respond to an incident, it is incumbent upon him to provide a legally and ethically responsible substitute; and

WHEREAS, an up-to-date, centrally-located record of owner and/or property manager information will allow officials to swiftly conduct the business of the Village as it pertains to an involved property; and

RESOLVED, this Resolution does hereby introduce the proposed Local Law entitled:  “§206 Absentee Landowner Registry Law of the Village of Richfield Springs”.

Motion to adopt resolution by Trustee Leonard, 2nd by Trustee Bordinger – all voted yes.

Motion to submit letter on behalf of the Board to Mr. Anthony Gentile, County Code Enforcement Officer, requesting assessment of properties and forward written findings in the Village in an effort to gain status of the property conditions made by Trustee Leonard, 2nd by Trustee Bordinger – all voted yes.

Trustee Hazelton – Praised Dog Control Officer’s ability and commitment. The Village Office also received a letter of praise on his response-time and problem solving.

Motion to adjourn meeting at 8:39pm by Trustee Leonard, 2nd by Trustee Moshier – all voted yes.

Respectfully submitted,

Dayle A. Barra, Village Clerk